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MOVEXTRA 3 KM COMMUNITY & CORPORATE FUN RUN

Terms & Conditions, Event Policies & Refund Policy

Organizer: MovExtra Tech Private Limited · Race Date: 15 November 2026 · Johar Town, Lahore

By registering for the MovExtra 3 KM Community & Corporate Fun Run, participants acknowledge that they have read and agreed to these Terms & Conditions and Event Policies.

1. Event Eligibility and Participation

  1. 1The MovExtra 3 KM Community & Corporate Fun Run is open to everyone, including corporate employees, business owners, entrepreneurs, students, freelancers, fitness enthusiasts, community members, males, females, and people of all backgrounds.
  2. 2Corporate employment or membership in an organization is not required. Individuals may register independently or participate as part of a company, organization, group of friends, or team.
  3. 3Participants must provide accurate registration information and comply with the event rules, safety instructions, and reasonable directions issued by the organizer and authorized event personnel.
  4. 4Registration is subject to successful submission of the required information and verification of the applicable registration fee.

2. Registration Fees and Payment

  1. 1Registration fees are determined by the applicable registration period and the official pricing published on the event page.
  2. 2Participants must pay the applicable fee and provide valid payment evidence where required.
  3. 3Uploading a payment receipt does not automatically confirm payment. Payments remain subject to verification by the organizer.
  4. 4Participants should retain their registration reference and payment confirmation for future communication with the event team.
  5. 5Any applicable late-registration fees will be displayed on the official event page or communicated through official channels.

3. Minimum Registration Requirement

  1. 1The event is planned subject to operational feasibility and sufficient participant registrations. The organizer reserves the right to postpone, reschedule, relocate, or cancel the event if fewer than 250 participants have registered by the applicable registration deadline.
  2. 2The organizer may assess registration numbers, venue availability, operational costs, safety requirements, and other relevant circumstances before making a final decision.
  3. 3If the minimum registration threshold is not achieved, the organizer will make reasonable efforts to notify all registered participants using the contact information provided during registration.
  4. 4The organizer will communicate any revised arrangements, including a new event date, alternative venue, postponement, or cancellation, as applicable.
  5. 5Registration fees remain subject to the non-refundable policy in Section 5, except where a refund or other remedy is required by applicable law.

4. Event Rescheduling and Change of Venue

  1. 1MovExtra Tech Private Limited reserves the right to change the event date, start time, venue, route, schedule, or other operational arrangements when reasonably necessary.
  2. 2Reasons for such changes may include, but are not limited to: unforeseen circumstances or emergencies; adverse weather conditions; government orders, restrictions, or permissions; public safety or security concerns; venue unavailability or access restrictions; transportation or other significant operational disruptions; fewer than 250 registered participants; or other circumstances beyond the organizer's reasonable control.
  3. 3The organizer will make reasonable efforts to inform all registered participants of significant changes through the contact details supplied during registration, including WhatsApp, email, SMS, telephone, or other available communication channels.
  4. 4Notifications will be issued as soon as reasonably practicable after a decision is made. In urgent circumstances involving safety or official restrictions, shorter notice may be necessary.
  5. 5The official event page and relevant official communication channels will be updated where reasonably practicable.
  6. 6Participants are responsible for providing accurate contact details and checking official event communications before travelling to the event.
  7. 7If the event is rescheduled or relocated, participants will be informed of the revised arrangements and any applicable instructions.

5. Non-Refundable Registration Fee Policy

  1. 1All registration fees are non-refundable, subject to any rights that cannot lawfully be excluded under applicable law.
  2. 2Participants who cancel their registration, withdraw from the event, fail to attend, or become unable to participate for personal reasons are not entitled to a refund.
  3. 3If the event date, venue, route, or schedule is changed, registration fees will remain non-refundable to the extent permitted by applicable law. The organizer will communicate the revised arrangements to registered participants.
  4. 4If fewer than 250 participants register and the organizer postpones or reschedules the event, registration fees will remain non-refundable, subject to applicable law and any alternative arrangements expressly offered by the organizer.
  5. 5If the organizer cancels the event entirely without providing a replacement event, the handling of registration fees will be subject to applicable law. Nothing in this policy excludes mandatory consumer-protection rights or remedies.
  6. 6Participants should carefully review the event information, registration fee, schedule, and policies before completing payment.
  7. 7Any approved refund or other remedy required by applicable law will be handled in accordance with the applicable legal requirements and communicated procedure.

6. Participant Health and Safety

  1. 1Participants are responsible for assessing their fitness and ability to participate in a 3 KM running or walking event.
  2. 2Anyone concerned about whether physical participation is appropriate should seek advice from a qualified healthcare professional before taking part.
  3. 3Participants must follow safety instructions provided by event organizers, marshals, medical personnel, and authorized staff.
  4. 4The organizer may restrict or discontinue participation where reasonably necessary to protect the participant or others.
  5. 5Participants must behave respectfully and must not engage in conduct that threatens the safety, dignity, or well-being of other participants, volunteers, staff, or members of the public.
  6. 6Participants should wear suitable clothing and footwear and follow the event's published safety guidance.

7. Race Schedule, Route, and Cash Prizes

  1. 1The event is currently scheduled for 15 November 2026 in Johar Town, Lahore, with a race distance of 3 KM.
  2. 2The published schedule is: 8:00 AM — Participant reporting and check-in; 8:15 AM — Warm-up session; 8:30 AM — Race start; 10:15 AM — Prize distribution. All times are Pakistan Standard Time and may be adjusted where reasonably necessary.
  3. 3Advertised cash prizes: 1st place PKR 50,000 · 2nd place PKR 30,000 · 3rd place PKR 20,000 · 4th–10th place PKR 5,000 each. Total advertised prize pool: PKR 135,000.
  4. 4Prize eligibility is subject to the published race rules, verification of results, and any applicable disqualification criteria.
  5. 5The organizer may investigate suspected misconduct, inaccurate results, or violations of race rules before confirming prize recipients.
  6. 6Any material changes to the schedule, route, or prize arrangements will be communicated to registered participants as soon as reasonably practicable.

8. Liability and Assumption of Risk

  1. 1Participation in the event involves physical activity and inherent risks. Participants acknowledge these risks and participate voluntarily.
  2. 2MovExtra Tech Private Limited, its officers, employees, volunteers, and agents shall not be liable for personal injury, illness, death, loss, or damage to property arising from participation in the event, except to the extent that such liability cannot lawfully be excluded.
  3. 3This limitation does not exclude liability for death or personal injury caused by negligence, fraud, or any other liability that cannot lawfully be limited or excluded.
  4. 4Participants are encouraged to arrange appropriate personal insurance coverage.

9. Photography, Video, and Media

  1. 1The organizer and its authorized representatives may capture photographs, video footage, and other media during the event.
  2. 2By participating, participants grant the organizer a non-exclusive, royalty-free licence to use such media for promotional, marketing, and reporting purposes, including on digital platforms and social media.
  3. 3Participants who do not wish to be featured in promotional materials should notify the organizer in writing before the event.

10. Code of Conduct

  1. 1Participants must conduct themselves in a respectful, lawful, and sportsmanlike manner throughout the event.
  2. 2Disruptive, aggressive, discriminatory, or unsafe behaviour may result in disqualification and removal from the event without refund.
  3. 3Participants must not use prohibited performance-enhancing substances or engage in any form of cheating.

11. Data Protection and Privacy

  1. 1Personal information collected during registration will be used for event administration, communication, and related purposes.
  2. 2The organizer will handle personal data in accordance with applicable data protection laws.
  3. 3Participant data will not be sold to third parties. It may be shared with event service providers, venue operators, or authorities where required by law or necessary for event delivery.

12. Governing Law and Dispute Resolution

  1. 1These Terms & Conditions are governed by the laws of Pakistan.
  2. 2Any dispute arising from or in connection with these terms or the event shall be subject to the exclusive jurisdiction of the courts of Lahore, Pakistan.
  3. 3The organizer encourages participants to raise concerns directly with the event team at info@movextra.app before initiating formal proceedings.

13. Amendments

  1. 1The organizer reserves the right to amend these Terms & Conditions where reasonably necessary. Material changes will be communicated to registered participants.
  2. 2Continued participation after notification of changes constitutes acceptance of the revised terms.
  3. 3The most current version of these terms will be available on the official event page.

14. Contact Information

  1. 1Organizer: MovExtra Tech Private Limited
  2. 2Official Email: info@movextra.app
  3. 3WhatsApp: +92 301 4307974
  4. 4Event: MovExtra 3 KM Community & Corporate Fun Run
  5. 5Scheduled Race Date: 15 November 2026
  6. 6Location: Johar Town, Lahore, Pakistan

Questions about these policies? Reach us at info@movextra.app or WhatsApp +92 301 4307974

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